Texts

Text contains not only a text with attachments, but also some parameters that allow easy retrieval.

A text editor is integrated so that the texts can be edited and provided. In addition to creating the text, you need to add parameters to the text that ensure that the text is found under the desired search terms, that the text is up-to-date and that it is presented to the target audience. Additional tags as keywords and categories help you find text under different search terms. In addition, you can link the text, attach files, and manage versions of the text.
Screenshot: Overview text editor

Tip: If your new content is not immediately visible after saving, use the Refresh function in the bottom right-hand corner of the content list. That way you quickly update the content only. An update via the F5 function loads the entire application.

Title: Title of the text, which should also be displayed as a title in the file tree.
Template: If templates for different article types have already been created, they can be selected from the drop-down list for the current text.
Paths: Paths under which the text should be displayed in the tree. You can specify multiple paths in which case the String will appear under multiple branches.
Content: Edit and design the content using the text editor or as HTML source code.
Categories: The Categories can be filtered by users as information.; The main categories are displayed in the filter window as a filter option.; Subcategories are displayed as a drop-down list within a filter option.; One or more categories and subcategories can be specified.
Tags: Keywording of the text. This allows the text to be found in the search under the keywords listed here as well.; The keyword may be freely assigned.; Multiple keywords are entered separated by commas.; Keywords may contain several words.; Only use characters from the UTF-8 character set.
Documents: Uploading additional information into file management as Dateien. The file types that can and cannot be loaded was determined by the administration in the settings.
Views: Selection of views under which the current text should be visible:; All views: All views are selected; No views: All views are deselected; at least one view must be selected manually afterwards.
Write permission: Assignment User group and Responsible user via the corresponding drop-down list.

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Validity: Beginning and end of the validity of the text. Values can be entered either manually or using the calendar function.; The responsible editor receives a message shortly before the text expires. In addition, the text is displayed in the list in the Start menu under Expires soon.; After the text expires, it is no longer available for readers. Editorial members can still search and access the text.
Versions: Manage different Versions of the current texts.

Approval: active: The text or branch must be approved before publication.; This approval can take place in one or more stages.; The approval can be carried out by any member of a user group or by a specific user of the group.

The following sections describe the functions that simplify your work with texts within the text editor as well as text creation.

Path assignment

A text can be linked under several tree branches. Select the branches here.

Proceed as follows.

Open the dialog Add linkin the Paths area via Select link to tree.
From the list, select one of the available tree branches to which the text should be linked. The branch that is already linked is grayed out.
Edit the selected branch. You can
- add a sub-branch,
- edit the branch via a dialog,
- delete branch.
Tip: Be aware of any possible interaction with other branches or texts.

Content

Edit the content using the text editor – either with the provided functions or as source text in the HTML editor.

You can define multiple text elements in your texts, and you can assign each of these to views separately. This allows you to create text elements for different target groups separately.

Screenshot: Assign text elements for different target groups


(1)	Managing the text elements in the text	Display the text elements available in the text. Select a text element for editing or add text elements. A red exclamation mark indicates errors in the corresponding text element. A tooltip provides further information on troubleshooting.
(2)	Text element
(3)	Content creation assistant	After entering a section, the Content creation assistant checks whether similar content already exists. The text elements are displayed with titles, views and matching text snippets.